Printer Set Up

Colby has networked printers throughout campus for college use. We use a central print server for Windows printing and Mac printing setup varies depending on the operating system.

Students can manage their print jobs by visiting the PaperCut website here

Students can setup public printers on their own computers to print from their residence hall.

Please review the instructions below, based on your operating system, to setup printing on your computer. If you have questions or problems with these instructions, contact the ITS Support Center at or ext. 4222.


Windows—Adding a Printer via the Print Server

Follow the directions below to add a public printer with Windows 10:

1. Open the Start Menu, type \\printserver1 and hit enter.




The printserver page will open




2. Find the desired printer and double click it. A driver may be installed if necessary.

3. The printer will appear under the Devices and Printers menu.

4. Test the printer.



Installing Printers for macOS – Colby Owned Computers

Below are the steps for adding a Colby-owned black and white printer to any Colby-owned Macintosh computer. For this process to work, you’ll need to be connected to the wired network on campus, the “Colby Access” wireless network, or the Colby VPN.

  1. On the printer itself, find the brightly colored sticker with the printer name. For example, PCSS_L120_1.
  2. On your computer, click on the Apple menu in the top left corner of your screen and choose System Preferences.
  3. Find the icon for Printers & Scanners or Printers & Faxes and click on it.Screen Shot 2016-06-16 at 11.45.13 AM
  4. In the bottom left corner, click on the plus sign (+).
  5. You should be on the Default tab, wait a second or two and the list of available printers will automatically populate.
  6. All the Colby-owned printers will start with VWPPRN0 or Printserver1 and end with the name of the printer.  Locate the printer you want to install and single-click on it to select it.
    List of printers
  7. At the bottom of this window are a few editable fields. Feel free to fill in anything you wish for the Name and Location.
  8. For the Use field, click the drop-down and choose Select software…
  9. In the dialog box that appears, use the search field in the top right corner to search for the model number of the printer you are trying to add.  For example ,“4200” for a Kyocera FS-4200 or “4010 Series” for an HP LaserJet P4014.
    Printer Drivers
  10. Click OK once you have selected the correct printer model.
  11. Click the Add button to add the printer.


Installing Printers for macOS – Non-Colby Computers

Below are the steps for adding a Colby-owned black and white printer to any non-Colby computer. This includes student-owned computers as well as faculty and staff personal computers. For this to work, you will need to be connected to the wired network, Colby Access, or the VPN. This will not work if you are connected to Colby Guest Access (unless you then connect to the VPN). If you would like to add a printer to a Colby-issued computer, check out these directions.

  1. Click on the Apple menu in the top left corner of your screen and choose “System Preferences”.
  2. Find the icon for Printers & Scanners or Printers & Faxes and click on it.
  3. In the bottom left corner, click on the plus sign (+).
  4. In the Add dialog box that appears, right-click (or hold down the Control key and click) in the blank gray area to the right of Windows.
  5. From the menu that appears, choose Customize Toolbar…
    4 - Customize Toolbar
  6. Click and drag the Advanced icon and drop it next to the existing Windows icon on the toolbar.
    Add Advanced
  7. Click the Done button.
  8. Click on the newly added Advanced button. It will take a few seconds to load so be patient.
  9. After it loads, click on the Type drop-down and choose Windows printer via spoolss.
  10. In the URL field, ensure that it reads smb:// and then the name of the printer you want to add (for example: smb:// You can find the name of the printer on the brightly colored sticker on the printer itself.
  11. Fill in the Name field, this can be anything you want.
  12. The Location field is optional.
  13. In the Use field, click on the Choose a Driver… drop-down and select Select Software….
  14. In the Printer Software dialog, use the search in the top right corner to find the model of the printer you are trying to add. The make and model can be found on the printer itself.
    NOTE: If you don’t find the printer model in your list, you can download and install the drivers here:
  15. Once everything is filled in, click the Add button.
    Ready to add
  16. Depending on the printer driver you selected, after you click Add you may get another dialog asking you to select the optional features of the printer. Select the duplex option and click OK.
  17. The first time you print to this printer, you’ll be asked to enter your username and password. Enter your full Colby email address for the username and your Colby email password. If this is your own personal computer, feel free to check the Remember this password check box so that it won’t ask you again.
    Change to Cobly email address and password


Windows 10—Adding a Color Printer via the Color Print Server

These instructions are for faculty and staff.
Students who need to print a document should go to one of the public labs.


1. Go to Start > Run.

2. Type \\filer\Software\Windows\Printing.




3. Click OK.

4. Decide which method of printing you will be using:

  • LibraryPublicPrinters—when you print, it will queue the job until you go to Print Release Station, logon, OK the job and are charged at that time.
  • Color-DirectPrint—will print directly to the printer after you OK the charges via a dialog box.




5. Double-click on the application with the desired printer name to begin installing. The Windows 10 and 11 installer will end with _x64.  Next, select Install.




6. After installation is complete, click Finish. The following are public color printers:

  • popup://
  • popup://
  • popup://
  • popup://
  • popup://
  • popup://
  • popup://




7. The printer will then be accessible from the Start menu, in the Devices and Printers Folder.




macOS —Adding a Color Printer via Pharos Uniprint

Follow the directions below to add a campus color printer with Pharos Uniprint

1. Click on the Apple Icon (top left corner) and select System Preferences from the drop-down menu.

2. Select the Printers & Scanners icon.


Screen Shot 2015-06-29 at 9.25.56 AM


3. The new window enables you to add a printer. There are two buttons at the bottom left. One is a plus (+) and the other a minus (-). Click on the (+) button.


Screen Shot 2015-06-29 at 9.26.26 AM


4. The following window appears. In this picture, there is an icon in the shape of a gear called Advanced. If you don’t have that icon, then do the following:

  • Place the mouse arrow in the area of the icons and click on the right side of the mouse. A drop-down menu will appear. If your mouse does not cause the menu to appear then press the Control key on your keyboard and click the mouse.
  • The drop-down menu has the Customize Toolbar option. Click on this option and the following window will appear.
  • Click on the Advanced icon and hold the mouse button so you can drag the icon to your current list of icons.




5. Click on the Done button. Your screen will now look like the window below.




6. Click on the Advanced icon. It takes a minute but you will see the following screen appear but
without the correct information (see below). The screenshot below shows how it should look when you are done.

  • For Type, select Pharos Print Server from the drop-down window.
  • Leave Device as is
  • In the URL: field, add after popup://
    • You will find the correct printer name on the yellow sticker found on the printer
  • For Name, enter the printer name according to the brightly colored sticker found on the printer
    • The following are public color printers:
      • popup://
      • popup://
      • popup://
      • popup://
      • popup://
      • popup://
      • popup://
  • The Location should list the printer’s building and room location, which is indicated in the printer name (i.e. L120 indicates Lovejoy 120).
  • Choose the correct printer model in the Print Using or Use field. Do this by choosing Select Software… in the drop-down menu.




7. Once complete, select Add and the printer should now be included in the Printers list in the Printers and Scanners window.


Color Printing from your Personal Computer

Printing from Your Mac

1. Navigate to the printing software located on the file server. In Finder, click Go > Connect to Server. Enter the following into the box labeled Server Address:

smb:// public printers/

2. Open the file titled LIBRARY_COLOR_PRINTERS-PersonalUse.dmg.

3. Another window will open containing the file LIBRARY_COLOR_PRINTERS-PersonalUse.pkg and open it.

4. Continue through the Popup installer until it is complete.

5. Test out the new printing configuration. Open a program of your choice and select File > Print and be sure that LIBRARY_PUBLIC_PRINTERS-PERSONAL_USE is selected for your printer.




Printing from Your Windows Computer

1. Open the Run window by either searching “Run” in the Windows start menu search bar or navigating to the Accessories folder among your programs

2. In the Run window, type in the following and press OK:


3. You may be prompted for your username and password. Enter your Colby username and include ( Enter your standard Colby email password

4. If you are using a 32-bit operating system double-click the application called LIBRARYPRINTERSPERSONALUSE_for_W2K. If you are using a 64-bit operating system (Windows 10), then double-click the application called LIBRARYPRINTERSPERSONALUSE_for_x64. The easiest way to find out whether your operating system is 32 or 64 bit is by opening the Start menu, right-clicking the Computer tab, and selecting Properties from the menu. The information page that opens will specify your system type under the section labeled System.

5. After the installer window opens, continue through the installation process by clicking Install and eventually Finish.

6. Test the newly installed printing software by opening a program and printing (File -> Print). Be sure to select LIBRARY_PRINTERS_PERSONAL_USE in the print menu.

7. Enter your Colby username (w/out and password when prompted and test the printers.


Article ID: 81029
Mon 6/17/19 2:31 PM
Tue 3/26/24 1:29 PM

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