Scheduling a Recording in Kaltura

Note: The instructions in this article are only applicable to those with permissions to record in Kaltura.  If you feel that you need permission to record, or need to schedule a recording, please see the Online Video Platform service.

To schedule either a one-time or recurring event in Kaltura, please use the following steps:

  1. Visit your Kaltura portal — https://video.colby.edu/ for general use; https://colbyathletics.mediaspace.kaltura.com/ for the Athletics Center
  2. Log in by clicking on Guest (found in the top right), followed by Login.
  3. Enter your Colby credentials at the next Okta screen.
  4. Click on your user name in the top right, then My Calendar.  You will now see the full recording schedule.
  5. Click Create Event > Lecture Capture.
  6. Enter appropriate event details
    • Live Event — Is this intended to stream live?
    • Event Title — Title of your recording
    • Event Organizer — The should be the owner of the recording
    • Start Time / End Time — When the recording begins and ends
    • Recurrence  — Does this event need to be captured more than once?
    • Resource — The room or facility in which the event takes place
    • Description and Tags — Additional metadata for information and searching
  7. Click Save.
  8. Additional options are available by unchecking Copy details from event to recording.  Note that Save must be clicked before accessing these options.
    • Co-Editors and Co-Publishers — Provide other individuals with different permissions.
    • Publishing Status — By default, these videos are private, so only the scheduler, event organizer, and any co-editors/publishers/viewers will see the media.  Unlisted should be used for link sharing.  Published is used when publishing to channels, such as Moodle. When publishing to Moodle, enter the course id (a 5- or 6-digit number listed at the end of the course's URL)
  9. Click Save and Exit.
  10. You will now see the scheduled event in the calendar.
  11. Be sure to position your cameras properly at the time of each event.  See Steps 1 through 4 of Creating an Ad-Hoc Recording in HAARC for more information.
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